|
Overview |
| At the request of the LACA
Governing Board (Superintendents), on December 1, 2005, LACA activated an
automated e-mail cleanup procedure based on the policy outlined below.
This page attempts to answer all questions about this policy change.
This change only affects users of
LACA's Exchange/Outlook Web Access e-mail system. The
following people WILL be affected by this policy
- Anyone with a LACA.ORG e-mail
address.
- Anyone with a TVSCHOOLS.ORG
e-mail address.
- Anyone with a UHS.LACA.ORG e-mail
address.
The following people will NOT be
affected by this policy:
- Licking Valley staff who use
lickingvalley.k12.oh.us e-mail addresses.
- C-TEC staff who use c-tec.edu
e-mail addresses.
- Fairfield Christian Academy staff
who use fairfieldchristianacademy.com e-mail addresses.
- Anyone who uses Outlook, Outlook
Express, Netscape Communicator, or Eudora and has chosen POP3 as the
protocol for reading e-mail. POP3 downloads the e-mail from LACA's
e-mail server to local folders on your computer. Once this happens, LACA
does not have the ability to delete or access these messages. However,
if you use POP3, but do not access your e-mail for 30 days, new unread
messages in your Inbox may be deleted from the LACA e-mail server BEFORE
you download them to your computer.
|
| The
E-mail Policy Rules |
| E-mail Storage
Limit |
| The maximum allowed storage per
user on LACA's e-mail system will be 100 megabytes, or 100,000 kilobytes.
If you exceed this limit, you will be warned by an automated message.
Please see
http://www.laca.org/limits.htm for tips on staying under this limit,
and how to check your disk space usage. |
| Inbox Folder |
| E-mail messages in your Inbox
older than 30 days will automatically be deleted. These messages
will be moved to a new folder called System Cleanup, where they
will remain for 30 more days before being permanently deleted. |
| Sent Items Folder |
| E-mail messages in your Sent
Items folder older than 30 days will automatically be deleted. These
messages will be moved to a new folder called System Cleanup, where
they will remain for 30 more days before being permanently deleted. |
| Deleted Items
Folder |
| E-mail messages in your
Deleted Items folder older than 7 days will automatically be deleted.
These messages will NOT appear in the System Cleanup folder, but
you will be able to recover them by using the Recover Deleted Items
procedure for up to one week after they have been automatically deleted
(see the section below titled Recover Deleted Items). This
allows deleted messages to remain on the system for a maximum of 14 days. |
| System Cleanup
Folder |
| The System Cleanup folder
provides a "last chance" to recover deleted items. It will show up
just like any other folder, but only if there are messages in it.
Messages will remain in System Cleanup until they are 60 days old,
after which they will be permanently deleted.
NOTE: You will not see a System Cleanup folder unless something was
moved there. If you keep your Inbox and Sent Items clean,
you may never see a System Cleanup folder get created. |
|
Storing Your E-mail Messages |
If a message in placed into ANY
folder other than Inbox, Sent Items, Deleted Items,
or System Cleanup, it will not be automatically deleted. Any
important e-mails you wish to keep should be moved to another folder.
Click
here for help creating and deleting folders in Outlook Web Access.
Click here for help moving or copying a message in Outlook Web Access |
|
Recovering Messages from System Cleanup |
When messages from Inbox
and Sent Items are deleted, they are moved to System Cleanup.
New Inbox and Sent Items folders are created under System
Cleanup. Be sure to click on the plus sign (+) next to System
Cleanup to see the folders underneath it. If a message has been moved
to System Cleanup that you wanted to keep, simply move the message
to another folder, the same way you move messages from your Inbox
to another folder.
Click here for help moving or copying a message in Outlook Web Access |
|
Recover Deleted Items |
| If a message is emptied from your
Deleted Items folder, it is still not completely gone yet.
You still have one more chance to recover it.
Click here for help recovering items you've deleted in Outlook Web Access |
|
Further Questions? |
| If you have other questions that
are not answered here, please contact the LACA e-mail support team at
exchange@laca.org for assistance,
or call LACA at 740-345-3400. Thanks. |
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